• Online Grants Center

Online Grants Center

The Online Grants Center compiles information and support materials for the Community Foundation’s system for managing online applications and grants–the Online Grants Manager powered by Foundant.

How It Works

A grant applicant creates an account in the Online Grants Manager, and then logs on to that account to access the list of available grants and start a new grant application. Your application can be saved as a draft, and when you log on again it’s easy to return to that draft, make edits, and submit the application. Each account maintains a record of the application history that you can access at any time.

Once a grant is awarded, the Online Grants Manager allows grantees an easy way to see the status of their grant, check due dates, and submit electronic grant reports right from their account.

We recommend that you carefully read the instructions and reference materials found on this page before registering and starting your first application.

Creating An Online Account

All applicants are required to create an account. We suggest creating your account well in advance of the grant deadline to avoid any last minute issues. At the time of registration you are required to enter the following information:

  • A username that is an email address
  • Your contact information
  • Your organization’s information, including the EIN/Tax ID number (required)
  • Contact information for the organization’s Executive Officer

For Organizations: Managing Your Online Account

The first person to register enters the organization’s information, which creates the organization profile. It’s important to enter this information accurately at registration, because after this point the organization profile can only be edited by Community Foundation staff. For an organization to easily view its full history of grants and requests, we recommend consolidating all applications into one user account.

If you are unsure whether your organization already has an account or if you need to be added to an existing account, please contact giving@communityfoundationhsv.org to discuss your options. (Additional users can be added by Community Foundation staff.)

For Users: Managing Your Online Account

New users must first register by clicking "Create New Account" on the Log In page. Returning users log on to the system using your e-mail address and the password. Please do not create a second, new user account. There is a system prompt to assist if you need a password reminder. Once your account is set up, your account dashboard is displayed on screen every time you log in. From the dashboard, you can do the following:

  • Edit your contact information
  • Begin the application process
  • Access application drafts and submitted applications
  • View details and complete the report process for grant awards

A user account can only be connected to one organization at a time. If you are a grantwriter for multiple organizations, please contact us to discuss your options.

Helpful Tips

  • For the best user experience when accessing our Online Grants Manager, we suggest using one of the following browsers: Google Chrome 14 or higher, Firefox 9 or higher, or Safari 4 or higher. It is fine to use Internet Explorer, but you may encounter some minor technical issues.
  • We encourage you to read the FAQs below before beginning the application process.
  • You may choose to prepare your response in a document outside of the online system (e.g. Microsoft Word) and then copy and paste the text into the online form. If you prepare your application in this way, be sure to keep track of character limits.
  • Please remember to regularly save your work. The system will auto save every 20 minutes. A user will be automatically logged out of the online system after 90 minutes of inactivity. The user will receive a warning message at 80 minutes of the pending time out.
  • Our grants must be paid to a registered 501(c)(3) non-profit (including churches) or to a public entity, such as a town, public school, or state agency.

Click the Log In button to access the Online Grants Manager and apply for a grant or create a new account.


Frequently Asked Questions

We can help you with answers to some of our most frequently asked questions regarding the online grant application portal.

 

Getting Started

What Internet browser is recommended for a Foundant online grant application?

Google Chrome 14 or higher, Firefox 9 or higher, or Safari 4 or higher. It is fine to use Internet Explorer, but you may encounter some minor technical issues.

Can I email or fax my grant application?

The majority of our grant programs are only available online. Please contact giving@communityfoundationhsv.org if you have questions.

Why can’t I find the application I am looking for?

After you have logged into our online grants manger, click the "Apply" link on the left. This will take you to the list of grant opportunities currently accepting applications.

If you can’t find an application here, its deadline may have already passed, or it might not have opened yet. Most of our applications appear online six weeks prior to the deadline. Please contact giving@communityfoundationhsv.org if you have questions.

 

Your Application

Do I have to complete my application all at once?

No. At the bottom of the application is a “Save as Draft” button. We recommend you save your application often and before logging out. You can log in at a later time to continue working on your application. We recommend that you cut and paste your application answers after each question into a Word document to save as backup.

How do I apply for a grant or manage a grant application?

Once logged in, click “Apply” in the menu at the left side of the screen to start a new application. To manage a grant application, click “Dashboard” in the menu at the left side of the screen. The Application Status Page provides information regarding the status of open grant applications. From this page, you can download completed application forms and see the status of an application form you have submitted. If you have saved but not submitted an application form, you must access the form on this page to complete and submit the form.

Is there a spell check feature?

No. We recommend that answers are copied and pasted from a Microsoft Word document.

Why are there character limits to the application questions?

There are limits on the amount of text you can submit. You are not required to reach the character limit but you cannot exceed this character limit. A character counter displayed below the entry field provides updates on how many characters you have entered and when you are approaching the limit. You will not be able to save a draft of your application if you exceed the character limit.

Will the Community Foundation follow up with me if my application needs clarification?

Yes. A Community Foundation team member will follow up with the contact provided on the application for any clarification on the application or attachments.

By what time does my application need to be submitted?

All applications must be submitted by 5:00 pm on the day of the deadline. You will not be able to submit your application after that.

 

Attachments

What file formats will be accepted for attachments?

We prefer that you attach files in a PDF format (.pdf).

How should I name my files?

You should give each file a name that identifies your organization and the type of required document it represents. For example, a file representing your budget for the previous fiscal year could be named “OrgName-budget FY2020”. Do not use any symbols except for a period or a dash, as symbols can interfere with the upload process.

Is there a size limit for file attachments?

The maximum size for all attachments varies. If your attachment is larger than the allotted space, please contact us for assistance at giving@communityfoundationhsv.org.

I do not have the required attachments in electronic form. Can I deliver them in another form?

No. The online system will not allow you to submit your application unless you attach the required materials. If the document(s) that need to be attached to your form are not electronic or you need to combine multiple documents into a single file, our online system gives you the option to “Fax to File.” The easy-to-use tool will convert documents from hard copy to digital format as a PDF file.

 

Finance and Budget

What does “fiscal year start and end dates” mean?

The term "fiscal year" refers to the twelve-month period or financial calendar that your organization uses. The start and end dates of the fiscal year can vary from organization to organization. Your accounting staff, board treasurer, or bookkeeper should be able to tell you when your fiscal year starts and ends.

We’re a start-up with no financial history. How do we complete the financial section of the grant application?

Estimate the amount of in-kind support and volunteer hours your organization has received; include either actual or projected operating budget for the next year.

What is “in-kind” support?

In-kind support means items or services that are provided for your project at no cost, and items that your organization will contribute to the project. For example, if a consultant has agreed to provide free services for the project, you should list the fee that s/he would normally charge for the same service. If a business or landlord has donated office space to your organization, you should list the rent you would normally pay. The dollar amount you list here should be the actual or estimated cost of obtaining the same item/service.

Why do some applications require organizations to complete a Cultural Data Project (CDP) report?

The Cultural Data Project will provide the cultural community with consistent, reliable and comprehensive data on arts and culture in the region, and enable organizations to view trends in their data, benchmark themselves against peer organizations and enhance their financial management capacity.

 

Troubleshooting

Help! Why did I lose my edits?

There are a few common reasons why this can happen:

  • If you stay on one page for an extended period of time without saving, your account may “time out” without warning.
  • A weak internet connection may momentarily disconnect your computer while you are working on the application.

As a safeguard, we recommend that you:

  • Save your application often
  • Cut and paste your application answers after each question into a Word document to save as backup.

To restore your edits, try:

  • Re-loading your internet page, as sometimes the browser will cache an older version of your page.
  • Logging out, wait a few minutes, and then log back in and re-open your application.
Why am I having problems uploading files?

Double check that there are no symbols in the file name, the file type and size are OK, then try one or more of these suggestions:

  • Sometimes the problem can be a corrupt file. Try saving a new, renamed version of the document.
  • Use a different computer to do the upload.
How do I print my application for my records?

If you would like a paper copy of your application for your own records, login to the application portal and choose the Application Packet link. This will create a PDF of your application. You can print or save this document. You will always have access to your application by logging back into the application portal, even after you submit it.

Grant Applicant Tutorial

Browse this helpful, five-page written tutorial for the Foundant grant applicant.


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